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Legal Assistant

Full-Time | In Person | Vero Beach, Florida

Pay: $40,000.00 – $49,000.00 per year

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Job description:

We are looking for a responsible Legal Assistant to perform a variety of administrative and clerical tasks. Duties of the Legal Assistant include providing support to our Attorneys and Paralegals, assisting in daily office needs. Legal Assistant responsibilities include preparing reports communicating with clients, other attorneys, and the Court, drafting Court documents, coordinating schedules and appointments, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Legal Assistant should ensure the efficient and smooth day-to-day operation of our office.

Communication

  • Communicating with clients and other parties involved in legal matters i.e.: opposing counsel and their staff; judicial assistants; witnesses, etc.

Calendaring/Scheduling.

  • Manage and organize attorney calendar/schedule effectively.
  • Answering phone calls, setting up appointments with clients and any relevant parties.
  • Offering general administrative support and maintaining their calendar.
  • Scheduling some court dates, depositions, mediations as directed by paralegal/attorney

Legal support

  • Learning and understanding legal concepts, terminology, and principles is crucial in helping with document preparation and case management.
  • Organizational and administrative tasks toward day-to-day file management both paper and electronic
  • Preparing documents necessary for certain proceedings
  • Drafting and proofreading documents and correspondence
  • Collecting and organizing evidence and legal documents for the Attorney to review under paralegal supervision


Skills

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Strong computer skills (MS Excel and MS Outlook, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Setting: Legal

Typical end time: 5PM

Typical start time: 8:30AM

Work Remotely: No

Work Location: In person

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • People-oriented — enjoys interacting with people and working on group projects
  • Outgoing – willing to communicate orally and through written means with clients, attorneys, and other legal professionals


Job Type: Full-time

  • 401(k)
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Associate (Preferred)

  • Microsoft Office: 3 years (Required)
  • Law office: 3 years (Required)

Apply to Collins Brown Barkett

Thank you for your interest in Collins Brown Barkett, Chartered.

Please complete the form below and attach your résumé for consideration. Select the position for which you are applying and include any additional information you believe would be helpful to our review.

Qualified applicants will be contacted directly when their experience and qualifications align with the needs of the position.

Schedule a Consultation

Call us at (772) 231-4343 or fill out the form.

Serving the Vero Beach, Florida community since 1974, our firm is built on a reputation of trust and service within the Treasure Coast community.